Terms of Reference (TORs) – Monitoring & Data officer

1. Purpose of the Position

The Monitoring and Data Officer will be responsible for developing, implementing, and maintaining a robust Monitoring & Evaluation (M&E) and data management system that captures progress across all outputs of the project. The officer will coordinate with consortium partners to ensure data quality, standardized indicators, and timely submission of reports.

2. Key Responsibilities

A. M&E System Design and Planning

• Develop the project’s comprehensive M&E plan in line with donor requirements.
• Define output and outcome indicators, baselines, targets, and means of verification.
• Design data collection tools (surveys, checklists, digital forms) for training, mentorship, placement, and hub strengthening activities.
• Develop data-quality assurance protocols and monitoring schedules for current district.

B. Data Collection, Analysis & Management

• Oversee timely and accurate collection of data from field teams, training partners, and industry linkages.
• Manage and maintain the central database and dashboard for the project (beneficiary tracking, training completion, placement records).
• Conduct periodic data validation, spot checks, and field monitoring visits.
• Generate district-wise and partner-wise performance summaries for internal reviews and donor updates.

C. Performance Monitoring & Reporting:

• Consolidate monthly and quarterly progress reports against project log frame indicators.
• Produce visual data summaries, scorecards, and infographics for presentations and learning events.
• Track key output indicators such as training completion, employment placements, mentorship engagement, and digital hub functionality.
• Support preparation of annual narrative and M&E reports for submission to donor.

D. Coordination & Capacity Building:

Serve as the M&E focal point for organziation

Train district teams and mobilizers on data collection tools and reporting formats.

Participate in consortium M&E committee meetings and provide technical guidance on indicator tracking.

Collaborate with external evaluators or third-party monitors when commissioned.

E. Learning and Adaptive Management:

• Analyze trends and gaps to inform adaptive program decisions and improvements in training and placement strategies.
• Document lessons learned, success stories, and best practices for knowledge sharing within the consortium.
• Contribute to project reviews, learning workshops, and dissemination events.

3. Required Qualifications & Experience:

• Master’s degree in Monitoring & Evaluation, Economics, Statistics, Social Sciences, Development Studies, or related field.
• Minimum 2 years of experience in M&E and data management for donor-funded projects (preferably with UN agencies or INGOs).
• Strong knowledge of results-based management (RBM) and KOICA reporting frameworks.
• Proficiency in Excel, Power BI, or statistical software (Stata/SPSS/R) for data analysis and visualization.
• Experience in digital data collection tools (SurveyCTO, Kobo, Google Forms).
• Strong analytical and report-writing skills with attention to detail and gender-disaggregated analysis.
• Excellent coordination and interpersonal skills to work across partners and teams.

4. Competencies:

• Analytical Thinking: Ability to interpret complex data and derive practical insights.
• Results Orientation: Focus on timely delivery and accountability to targets.
• Gender and Inclusion Sensitivity: Ensures data and analysis reflect gender dimensions.
• Collaboration: Works effectively with consortium partners and diverse stakeholders.
• Communication: Translates technical data into clear, actionable findings for non-technical audiences.

5. Duty Station & Travel:

Based in Islamabad, with frequent travel to Karachi

Travel within Islamabad for coordination meetings with donor.

6. Reporting Line:

• Administrative supervision by Project Manager.
• Functional reporting to the Consortium M&E Committee.
• Provides periodic updates to the Program Manager and M&E Manager